NOTICE OF EMPLOYMENT TERMINATION

(Iowa – At-Will Employment)

[COMPANY LETTERHEAD]

Date: [DATE]
Via [DELIVERY METHOD (e.g., Hand-Delivery / Certified Mail / Email with Read Receipt)]

To:
[EMPLOYEE NAME]
[EMPLOYEE ADDRESS]

From:
[COMPANY NAME], an [Iowa / Foreign] corporation (the “Company”)
[COMPANY ADDRESS]

I. DOCUMENT HEADER

1. Purpose. This letter (the “Notice”) formally advises [EMPLOYEE NAME] (the “Employee”) that the Employee’s at-will employment with the Company will terminate effective [TERMINATION DATE] (the “Termination Date”), subject to the terms set forth herein.
2. Jurisdiction. This Notice is governed by, and shall be construed in accordance with, the laws of the State of Iowa, without regard to its conflict-of-laws provisions.

II. DEFINITIONS

For ease of reference, capitalized terms have the meanings assigned below:

• “Accrued PTO” – all earned but unused paid time off (including vacation) through the Termination Date.
• “COBRA” – the Consolidated Omnibus Budget Reconciliation Act, 29 U.S.C. §§ 1161 et seq.
• “Company Property” – all physical or electronic property, including keys, fobs, computers, mobile devices, confidential information, and proprietary data, whether tangible or intangible, belonging to or licensed by the Company.
• “Final Paycheck” – Employee’s wages earned through the Termination Date, Accrued PTO (if applicable), and any approved but unreimbursed business expenses.
• “Protected Rights” – rights that cannot lawfully be waived (e.g., filing a charge with the Iowa Civil Rights Commission or NLRB).

III. OPERATIVE PROVISIONS

3.1 Employment Termination

The Employee’s employment is terminated as of the Termination Date. Until that date, Employee must continue to comply with all Company policies and lawful directives.

3.2 Final Pay; Timing

(a) Final Paycheck. The Company will issue the Final Paycheck no later than the next regularly scheduled payday following the Termination Date, in compliance with Iowa Code § 91A.4(1) (2023).
(b) Delivery Method. The Final Paycheck will be delivered via [direct deposit / check mailed to last known address / hand-delivery].

[// GUIDANCE: Consider including a wage statement itemizing regular wages, Accrued PTO payout, deductions, and reimbursed expenses.]

3.3 Employee Benefits & COBRA

(a) Group Health Coverage. Group health insurance coverage will cease at 11:59 p.m. on the Termination Date, unless the Employee elects continuation coverage under COBRA.
(b) COBRA Notice. A separate COBRA Election Notice, enrollment forms, and premium information will be provided by the plan administrator within the statutory timeframe.
(c) Other Benefits. Information regarding 401(k) rollover options, life/disability insurance conversion, and HSA/FSA balances (if any) will be provided under separate cover.

3.4 Unemployment Insurance

The Employee may be eligible for unemployment benefits administered by Iowa Workforce Development (“IWD”). Eligibility determinations rest exclusively with IWD. To file a claim or obtain information, visit: https://www.iowaworkforcedevelopment.gov/unemployment-insurance-services or call (866) 239-0843.

3.5 Return of Company Property

No later than the Termination Date (or earlier upon request), Employee must return all Company Property and permanently delete any electronic copies in Employee’s possession or control. The Company may withhold the Final Paycheck only to the limited extent permitted under Iowa Code § 91A.5 for unreturned property.

3.6 Post-Employment Obligations

Any confidentiality, non-disclosure, invention-assignment, non-competition, or non-solicitation agreements previously executed by the Employee remain in full force and effect according to their terms.

3.7 References & Employment Verification

The Company’s standard practice is to provide dates of employment and last position held. All reference requests must be directed to [HR CONTACT] at [PHONE / EMAIL].

IV. REPRESENTATIONS & WARRANTIES

1. Company Representations. The Company represents that all wages due through the Termination Date, including Accrued PTO, will be paid as stated herein.
2. Employee Representations. Employee represents that:
   (i) all Company Property currently known to be in Employee’s possession is identified on Schedule 1 and will be returned as required; and
   (ii) Employee has not retained, and will not disclose, any Confidential Information.

V. COVENANTS & RESTRICTIONS

1. Confidentiality. Employee shall maintain the confidentiality of all proprietary information acquired during employment and may not use such information for any purpose other than as permitted by written agreement or law.
2. Non-Disparagement. Employee agrees not to make statements that reasonably could be expected to disparage the Company, its officers, directors, employees, or products. This covenant does not restrict lawful communications with government agencies.

VI. DEFAULT & REMEDIES

Failure by Employee to comply with Sections 3.5 or 5 may result in the Company pursuing all remedies available at law or equity, including injunctive relief and recovery of damages.

VII. RISK ALLOCATION

[Intentionally Omitted — Indemnification and liability caps are not applicable to this Notice.]

VIII. DISPUTE RESOLUTION

1. Governing Law. This Notice shall be governed by Iowa law.
2. Forum Selection. The parties consent to exclusive jurisdiction in the state courts located in [COUNTY], Iowa, for any dispute arising from or relating to this Notice.
3. Arbitration / Jury Waiver. Not applicable.

IX. GENERAL PROVISIONS

1. No Contract for Continued Employment. This Notice confirms the Employee’s termination and is not an employment contract.
2. No Waiver of Protected Rights. Nothing herein shall be construed to interfere with or waive any Protected Rights.
3. Entire Notice. This Notice constitutes the entire communication regarding the subject matter and supersedes all prior oral or written statements inconsistent herewith.
4. Severability. If any provision herein is held invalid, the remaining provisions shall remain enforceable.
5. Amendments. Any modification to this Notice must be in a writing signed by both the Company and the Employee.

X. EXECUTION BLOCK

Please acknowledge receipt of this Notice by signing and dating below and returning one fully-executed copy to [HR CONTACT] no later than [ACKNOWLEDGMENT DEADLINE].

Schedule 1

(Return of Company Property)

[// GUIDANCE: Attach schedule listing all items (e.g., laptop SN, access cards, credit cards). Attach COBRA Election Notice and any benefit termination summaries as separate exhibits.]

This Notice is intended to comply with all applicable federal and Iowa employment laws. Counsel should verify that no subsequent statutory or regulatory changes have occurred prior to use.