State Tax Rulings
Free state tax letter rulings and advisory opinions with plain-English summaries, full citations, and the original source on every page.
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Are sales of PBX telephone equipment to businesses exempt as telephone central office equipment, and are the related service contracts taxable?
Taxable — the PBX equipment doesn't qualify for the central-office exemption, and the service contracts are taxable. ITT Communications sells PBX (Private Branch Exchange) telephone equipment to priva…
Did Texas S.B. 150 let counties keep interest earned on the state's share of deposited motor vehicle sales taxes?
No. S.B. 150 let counties keep interest on specified motor vehicle registration and title-related fees, but it did not amend the separate motor vehicle sales tax law in article 6.01 et seq. The intern…
Is production machinery like a coffee roaster exempt from New York sales tax, and how is the separate installation charge taxed?
The roasting machinery is exempt production equipment (except New York City) with an ST-121 certificate; the installation charge is taxed on a date-based schedule. Duane and Siganoc sells reconditione…
If a finance company collects lease payments that include sales tax and then remits money to the leasing company, does it still owe that sales tax to the state?
Yes — a finance company that comes into possession of money representing state sales tax must remit it to the state, and paying it to the leasing company does not discharge that obligation. Tilden Com…
New York Advisory Opinion TSB-A-81(3)I: When allocating a nonresident employee's wages between New York and other states under the standard working-days formula, are paid holidays, sick leave, and vacation days counted as working days?
No. Under 20 NYCRR 131.16, the standard allocation formula divides New York working days by total working days - and paid nonworking days (weekends, holidays, sick leave, vacation, and other paid leav…
New York Advisory Opinion TSB-A-81(2)I: Is a proposed limited partnership that trades financial commodity futures solely for its own account subject to New York's unincorporated business tax, and are its nonresident limited partners subject to New York personal income tax on their distributive share?
No to both. The Department held that a limited partnership formed solely to buy and sell financial commodity futures contracts for its own account - with no customers and no dealer activity - falls wi…
When a parent company's own payroll employees do maintenance work for its subsidiaries and the subsidiaries reimburse the parent, are those charges taxable services?
Taxable — the parent's maintenance charges to its subsidiaries are taxable services. Chapin & Fagin Division of GCF Inc. carries maintenance employees on its central payroll who perform maintenance fo…
A New York subsidiary borrows from its foreign parent rather than an unrelated bank, because the parent can itself borrow more cheaply and re-lend at rates still better than the subsidiary could get directly. Can the subsidiary's interest deduction escape the section 208.9(b)(5) related-party interest add-back as a mere pass-through, where the first three of a four-part conduit test are clearly met but the fourth (adequate capitalization) has not yet been substantiated?
Conditionally yes -- three of the four required conditions were already satisfied on the facts presented, but the taxpayer still had to substantiate the fourth (adequate capitalization) with its retur…
Are the membership charges for a medical-records service taxable when what the member receives is a medical-data booklet and a microfilm history?
Taxable — the membership charges are receipts from the sale of tangible personal property. Dalmed Corporation runs a medical and emergency data and records organization and asked whether its membershi…
A partnership (not a corporation) provides both interstate and intrastate trucking and transportation services. Is it subject to New York's Article 9 franchise tax on trucking/transportation businesses under sections 183 and 184 of the Tax Law?
No -- sections 183 and 184 apply only to corporations, not partnerships, regardless of the nature of the business. Tax Law § 183 imposes a franchise tax on corporations formed for or principally engag…
Does a photographer who documents customers' belongings for insurance and identification have to collect sales tax on the charge?
Taxable — the photographer must collect sales tax on the full charge. James P. Nastasi runs an inventory-documentation service: he photographs customers' personal possessions and household goods to pr…
Are a social club's membership dues taxable when the club is incorporated in New York and meets in New York City but lists an out-of-state address?
Taxable — dues and initiation fees over $10 are subject to the combined 8% State and New York City sales tax. The New York SKAL Club, a strictly social club incorporated under New York law in 1939 (wi…
How is New York sales tax applied when a railroad buys cross ties in New York for various uses — shipped out of state, used on government contracts, used on its own in-state projects, or held as inventory for a supplier to reclaim?
It depends on how each batch of ties is used — delivery in New York is taxable, but several refunds, exemptions and resale rules apply. Conrail buys treated railroad cross ties from GCL, delivered FOB…
Does a company owe sales tax when it rents equipment only to re-rent it to others, rather than using it itself?
Not taxable — it's a purchase for resale, so no tax is due if a resale certificate is given. People's Oil Co. rents credit-card imprinters from Mobil Oil and does not use them itself; instead it re-re…
An out-of-state manufacturer has no New York office and owns or rents no New York property. Its only in-state activity is salesmen soliciting orders for valves and truck parts, with all orders sent out of state for approval and, if approved, filled and shipped from outside New York. Is the manufacturer subject to New York's Article 9-A corporate franchise tax?
No -- Petitioner was exempt from the Article 9-A franchise tax under federal Public Law 86-272, as incorporated into 20 NYCRR § 1-3.4(b)(9). Geosource, Inc., a Delaware corporation with no New York of…
Are industrial gases used in manufacturing exempt from sales tax, and does the buyer need an exempt use certificate to purchase them tax-free?
Exempt — production gases are exempt, but a properly completed Exempt Use Certificate is required to buy them tax-free. Airweld asked (1) whether gases such as nitrogen, argon, oxygen and acetylene us…
Is an electronic message-transmission system for securities traders taxed as a telegraph service, and does the interstate exclusion apply?
Taxable as telegraph service under § 1105(b), but only for communications where both customers are in New York — interstate traffic is excluded. Xerox's Autex division runs communication services lett…
New York Advisory Opinion TSB-H-81(58)I: Is an accumulation distribution from a trust to a nonresident individual, consisting entirely of interest on bank accounts, subject to New York State personal income tax or New York City taxes?
No. The Department held that because the accumulation distribution consisted entirely of bank interest - not income from property employed in a New York business, trade, or profession - it wasn't incl…
New York Advisory Opinion TSB-H-81(57)I: Does the New York personal income tax investment credit apply to electronic equipment purchased to produce educational video tapes?
Yes. The Department held that producing educational video tapes - taking blank tape and using cameras, editing recorders, mixing consoles, and related equipment to record, edit, and duplicate visual a…
New York Advisory Opinion TSB-H-81(56)I: Is a partnership that trades spot commodities and commodity futures solely for its own account subject to New York's unincorporated business tax, and is a nonresident member's distributive share subject to New York personal income tax?
No to both. The Department held that a partnership trading commodities and commodity futures purely for its own account - not as a dealer, with no customers - falls within the Tax Law's own-account tr…
How did Texas historically tax vehicles bought or brought into Texas by military personnel?
Military personnel had no general exemption. Texas purchases drew historical four-percent sales tax, and out-of-state vehicles brought in by a Texas resident, domiciliary, or business drew four-percen…
When a city charges for garbage collection only when it supplies a dumpster, is that charge a taxable equipment rental or an exempt municipal trash-removal service?
Taxable — the charge is a dumpster rental, not exempt trash removal. The City of Rome supplies Dempster Dumpster units for contractual garbage collection; it charges nothing for trash removal where it…
Can a vendor collect the 4% state sales tax using its own bracket schedule instead of the one the Tax Commission prescribes?
No — the vendor must use the Tax Commission's prescribed bracket schedule. J. E. Vanderbilt & Co. asked whether it could collect the 4% State sales tax using a bracket schedule different from the one …
Are charges for freelance writing taxable when the copy will end up in an advertising brochure or catalog?
Not taxable — freelance writing is not an enumerated taxable service. Charles Mintz asked whether State and local sales tax applies to charges for professional freelance writing services where the cop…
Is there a 50% cap on how much of a sand-and-gravel seller's bill can be a tax-exempt, separately stated delivery charge?
No 50% cap exists — a separately stated, reasonable delivery charge is fully excluded. Peck's Trucking, Inc. sells sand and gravel, and in most cases its trucking cost exceeds the cost of the material…
Are a wholesaler's gummed labels — some on shipping cartons, some price labels on the product — taxable when the wholesaler buys them?
Both kinds of labels are exempt — on different grounds. Trans World Music Corporation, a wholesaler, buys gummed labels: some are affixed to the inside or outside of the cartons shipped to customers (…
Are a printer's plates and negatives exempt from New York sales tax, and does the exemption reach New York City's tax?
Exempt as production equipment everywhere except New York City. D.L. Terwilliger Co. Inc., a printer under audit for December 1975 through May 1980, asked whether it owes sales tax on the plates and n…
A New York mining-joint-venture subsidiary is 51%-owned by a New York holding company and 49%-owned by that holding company's own Japanese parent. Both the direct parent and the Japanese grandparent can borrow more cheaply than the subsidiary and plan to re-lend funds to it, sometimes at their own cost and sometimes with a small markup to cover borrowing costs. Can the subsidiary deduct that interest without the section 208.9(b)(5) add-back as a pass-through, and does the parent's own outside borrowing (used only to re-lend) count as part of the parent's subsidiary capital?
Under this 1981 ruling (LATER REVOKED -- see below), yes to both questions, subject to substantiation. MC Minerals Corporation (MCM), a Delaware corporation doing a copper-mining joint venture in New …
A New York wholesale footwear company is 51%-owned by a New York holding company and 49%-owned by that holding company's own Japanese parent (with the ownership split possibly shifting toward the Japanese parent in the future). Both shareholders can borrow more cheaply than the footwear company and plan to re-lend funds to it. Can the footwear company deduct that interest without the section 208.9(b)(5) add-back as a pass-through?
Under this 1981 ruling (LATER REVOKED -- see below), yes, subject to substantiation of a four-condition pass-through test. MCF Footwear Corporation (MCF), a New York wholesale footwear business, was 5…
New York Advisory Opinion TSB-H-81(16)I: Are pension benefits a retired Long Island Rail Road employee has been receiving since 1980 exempt from New York personal income tax as a state or municipal pension?
No. The Department held that although LIRR employees became 'public employees' once LIRR was reincorporated as a public benefit subsidiary of the Metropolitan Transportation Authority, the LIRR Pensio…
New York Advisory Opinion TSB-H-81(15)I: Are pension benefits payable to a retired Long Island Rail Road employee exempt from New York personal income tax as a state or municipal pension?
No. The Department held that while LIRR employees became 'public employees' once LIRR was reincorporated as a public benefit subsidiary of the Metropolitan Transportation Authority, the LIRR Pension P…
Is the machinery and equipment a scrap processor buys to turn scrap into salable standard products exempt from sales tax?
Exempt — the scrap-processing machinery and equipment qualify for the production exemption, with an Exempt Use Certificate. Wm. E. Kugler & Bro. processes scrap metal and scrap paper into standard pro…
Does a private railroad acting as an independent contractor for the state owe sales tax on materials it buys to improve property that the MTA leases?
Taxable — Conrail must pay sales and use tax on the materials. Conrail, under a July 1980 agreement with New York State, performs improvement and maintenance work on Owasco River Railroad properties (…
Fourteen natural gas distribution and pipeline companies jointly create a single special-purpose 'project entity' to hold one gas-import contract with a Canadian exporter (instead of each company separately obtaining its own import permits and contracts), take momentary legal title to the imported gas at the US-Canada border, and immediately pass that title to the fourteen owner-companies at cost, with no profit or loss to the entity itself. Is this project entity subject to New York's section 186 franchise tax on gas companies, or its section 186-a tax on furnishing utility services?
Neither tax applies -- this project entity is not a taxable 'gas company.' Boundary Gas, Inc. was created by fourteen New York, New Jersey, and New England gas companies (thirteen distributors and one…
A company doesn't own any trucks itself -- it arranges for independent truckers to haul freight for an unrelated customer, collects the freight charges through that customer, keeps a 20% brokerage cut, and passes 80% along to the independent truckers who did the actual hauling. Is this company taxed as a trucking/transportation corporation under sections 183 and 184 (Article 9), or as an ordinary business corporation under Article 9-A?
Sections 183 and 184 (Article 9), not Article 9-A -- even though Petitioner never physically hauled anything itself. Cayuga Service, Inc.'s entire business consisted of arranging for independent truck…
Are a plumbing/heating contractor's bathroom, boiler, heating-system and water-heater installations 'capital improvements' to real property for New York sales tax purposes?
Yes — all eight jobs are capital improvements. William Jiskra Plumbing and Heating Contractor asked whether eight kinds of work count as 'capital improvements' for New York sales tax: (1) adding a new…
Can a picture-framer separately state its delivery charge for artwork so the delivery charge isn't subject to New York sales tax?
Not taxable, if separately stated and reasonable. James Linnehan, doing business as James Frames, frames works of art and delivers them; because the art is fragile, his delivery charge is substantiall…
Can a hazardous-waste disposal company claim New York's production-machinery exemption on the equipment it uses to transport, treat and dispose of other companies' chemical waste?
Taxable — the exemption is denied. Frontier Chemical Waste Process, Inc. transports, treats and disposes of hazardous chemical wastes for industrial and commercial customers, and does not itself produ…
When a printer delivers printed material to a customer in New York who later mails some of it out of state, is sales tax due on the whole charge at the delivery-point rate?
Taxable in full at the delivery-point rate. Meridian Graphics, Inc., a printer, delivered printed material to a customer in Albany County, New York. The customer argued that because it would mail some…
Are barges (scows) that earn more than 75% of their receipts moving cargo between states exempt 'commercial vessels' under New York sales tax, along with services performed on them?
Exempt — the scows and services on them qualify. Lone Star Industries, Inc. planned a new subsidiary to move aggregates (crushed stone, sand) by scow (barge) exclusively for an affiliated company, NYT…
Is installing linoleum with adhesive, or carpeting on a stairway, a tax-free capital improvement to real property?
Linoleum cemented down is always a capital improvement; carpet depends on the subfloor. S & Y Floor Covering asked whether installing linoleum with adhesive, and installing carpeting on a stairway tri…
Is building a new, independent roof over an existing roof a tax-free capital improvement to real property?
Yes — the new roof is a tax-free capital improvement. Orchard Park Veneer and Container Corporation had a new roof built over an existing structure: steel trusses spanning the old roof, supported by s…
A toy designer/marketer has its toys manufactured overseas by contractors using its own molds, dies, patents, and trademarks. Usually the company buys the finished toys from the contractor and resells them to customers itself. But for large customers with their own import capabilities, the company instead directs the contractor to sell and ship DIRECTLY to the customer at a price the company sets -- and the contractor remits to the company the difference between what the customer paid and what the company would have paid. What kind of receipt is that markup for Article 9-A allocation purposes -- a sale, a royalty, a commission, or something else?
The receipts are a hybrid of royalties and commissions, to be apportioned between the two categories for allocation purposes -- they are NOT simply sales receipts. Buddy L Corporation designed and mar…
Can a restaurant that gives no guest checks or receipts include sales tax in its stated prices instead of adding it separately?
Yes — the restaurant may use the 'unit price' (tax-included) method. Dowd's Beefalo Farms #2 operates a fast-food restaurant and issues no guest checks or other written receipts. It asked whether sale…
New York Advisory Opinion TSB-H-81(4)I: Must a New York resident beneficiary add his share of income taxes a nonresident trust paid to another state back into his New York adjusted gross income?
Yes. The Department held that a trust acts as a conduit, passing its items of income and required modifications through to its beneficiaries via the New York fiduciary adjustment. Because federal law …
New York Advisory Opinion TSB-H-81(3)I: Does transferring a qualified higher education fund (PASS account) directly from one trustee bank to another terminate the fund under Article 22 of the Tax Law?
No. The Department held that a PASS account terminates only when a 'distribution' is made other than to, or on behalf of, an eligible beneficiary for qualifying education expenses. A direct trustee-to…
New York Advisory Opinion TSB-H-81(2)I: Does buying a vacation home in New York make an out-of-state domiciliary a New York resident for personal income tax purposes?
Not by itself. The Department held that if the home is a mere camp or cottage suitable and used only for vacations, it isn't a 'permanent place of abode' at all, so it can't trigger statutory residenc…
New York Advisory Opinion TSB-H-81(1)I: Do 'piggyback trailers' owned through a partnership and leased to others qualify for New York's personal income tax investment credit?
No. The Department held that the investment credit under Tax Law section 606(a) requires the property to be principally used by the taxpayer in a qualifying production activity like manufacturing, and…
A New York corporation acts as a selling agent for an out-of-state manufacturer, using resident salesmen based in various states (plus dedicated sales offices in California and Illinois) who never come to the New York office; all orders are simply mailed to New York for processing, and all employees are paid from the New York administrative office. Can the company allocate its sales-commission income to whichever state each sale was actually made in, or does a different rule apply?
Neither -- commission income is sourced to New York only for salesmen actually attached to or working out of a New York office, regardless of where a given sale occurred or where the company's adminis…
An insurance company is building an eligible business facility and plans to claim New York's eligible business facility credit under section 1511(d), which is based partly on a 'property percentage' comparing eligible property to ALL of the company's New York-connected real and tangible property. Does real property the insurer acquired through mortgage foreclosure on defaulted loans count toward the denominator of that property percentage, diluting the credit?
Yes -- foreclosed real property must be included in the denominator of the property percentage, which dilutes (reduces) the credit. Security Mutual Life Insurance Company of New York, a domestic insur…
A fundraising-consulting company keeps a New York office (used mainly to see out-of-town clients) but its principal officers travel extensively to client universities around the country and spend little time in New York; it also hires project directors and solicitation staff stationed at the universities themselves, and sometimes uses the university's own staff. For a single lump-sum contract fee covering all this work, how should the company allocate its business income between New York and other states?
The lump-sum fee must be allocated between New York and other states based on the relative time spent or value of services actually performed in each location -- not treated as a single undifferentiat…
A national bank wants to spin off its equipment-leasing activities (conducted within and outside New York) into a new, wholly owned subsidiary, mainly for liability-protection reasons, structured under the federal banking rules that specifically govern bank equipment-leasing subsidiaries. Will that subsidiary qualify as a New York 'banking corporation' taxable under Article 32, and can the bank and the subsidiary file a single consolidated Article 32 return?
Yes to both, but formal permission for the consolidated return must still be separately applied for and granted after the subsidiary is actually created. Golden Pacific National Bank, with its main of…
Chase Manhattan Corporation wants to form a new, wholly owned financial-services subsidiary that will hold stock in out-of-state finance companies and 'industrial banks' making consumer and commercial loans across several states -- activities a New York bank or national bank could not itself conduct outside New York. Can that new subsidiary be included in Chase's existing consolidated Article 32 banking-corporation return?
No. Chase Manhattan Corporation (CMC), a bank holding company that already files a consolidated Article 32 return with its principal subsidiary, Chase Manhattan Bank, N.A., asked whether a new, wholly…
A Delaware holding company, wholly owned abroad, does nothing but hold the stock of two operating subsidiaries based in New York City. It has no salaried employees, pays its two officers nothing, and doesn't pay rent for the unpaid mailing-address space it uses at one subsidiary's New York office -- but it keeps its books and records in New York and has its taxes and administrative work handled there. Is that enough to make it subject to New York's Article 9-A franchise tax?
Yes. Noga Holding (USA), Inc. was a Delaware corporation, wholly owned by a non-U.S. parent, whose sole activity was holding 100% of the stock of two other Delaware subsidiaries doing business in New …
Are doughnuts sold in packages of 8-12 for off-premises consumption from a mobile trailer subject to New York's prepared-food sales tax?
Not taxable — the packaged doughnuts fall within the off-premises food exception. John P. Hoban, doing business as 'The Donut Man,' produces and sells doughnuts in packages of 8-12 from a small (7' x …
Is a subcontractor's sale of building materials to a construction manager acting as the owner's agent exempt from sales tax on a capital-improvement project?
Exempt — a sale to the owner's agent is a sale to the owner. An attorney asked whether tangible personal property to be incorporated as an integral component of a capital-improvement construction proj…
Is fuel oil a property owner buys to heat a city-owned building tax-exempt as a resale to the city or a purchase as the city's agent?
Taxable — it was neither a resale nor an agency purchase. Tamas Friedman owns a Brooklyn building whose furnace also heats an adjacent building owned by the New York City Housing Preservation and Deve…
Is roof repair and restoration work — flashing, new drains, remedial repairs, coating, and expansion joints — a tax-exempt capital improvement, or taxable repair and maintenance of real property?
It's taxable — the roof work is repair and maintenance of real property, not a capital improvement, so the contractors' charges are subject to sales tax. Fargo Manufacturing Company hired two contract…
Is a window quilt (an insulated window shade) taxable when sold, and is installing it a tax-free capital improvement?
Taxable both ways — as goods, and as an installed job. Nassau Solar Development, Inc. asked whether selling an uninstalled 'window quilt' is subject to sales tax, and whether selling one installed is …
Are charges for refinishing already-installed cabinets, including replacing cabinet doors, subject to New York sales tax?
Taxable — it's repair/maintenance, not a capital improvement. Old Craft Furniture Refinishing removes the existing finish from already-installed cabinets and applies a new finish, sometimes also selli…
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