Was an exempt organization's Illinois E-number letter enough for its contractor to buy floor-covering materials tax-free?

Plain-English summary

A supplier billed a construction contractor whose end user was a charitable organization. It received the organization's Department letter containing an E-number and asked whether that was enough to exempt the materials.

IDOR said no. A contractor could purchase property tax-free for incorporation into real estate owned by an exempt organization or government entity, but the supplier needed two things: the owner's active E-number and a contractor certification under 86 Ill. Adm. Code 130.2075(d).

The certification had to state that the purchase was for conversion into real estate under a contract with the exempt owner, identify the owner by name and address, and give the contract date. The submitted invoice and E-number letter did not include that certification.

Common questions

Was the charitable owner's E-number letter sufficient by itself? No.

Who supplied the certification? The construction contractor purchasing the materials.

What did it identify? The exempt owner, its address, the contract date, and the real-estate use of the materials.

Citations and references

• 86 Ill. Adm. Code 130.2075(d)
• 86 Ill. Adm. Code 130.2007 and 130.2080
• 86 Ill. Adm. Code 130.2101

Source

• Landing page: https://taxarchive.illinois.gov/research/legal/letter-rulings/sales-tax/2013.html
• Original PDF: https://tax.illinois.gov/content/dam/soi/en/web/taxarchive/research/legal/letter-rulings/sales-tax/2013/st-13-0012.pdf

Original ruling text

ST 13-0012-GIL 03/26/2013 CONSTRUCTION CONTRACTORS
Construction contractors who physically incorporate tangible personal property into real
estate owned by exempt organizations or governmental entities that hold tax exempt “E”
numbers can purchase such property tax free by providing their suppliers with the
certification described in 86 Ill. Adm. Code 130.2075(d). See 86 Ill. Adm. Code Section
130.2075. (This is a GIL.)
Dear:
This letter is in response to your letter dated January 18, 2013, in which you request information.
The Department issues two types of letter rulings. Private Letter Rulings (“PLRs”) are issued by the
Department in response to specific taxpayer inquiries concerning the application of a tax statute or
rule to a particular fact situation. A PLR is binding on the Department, but only as to the taxpayer
who is the subject of the request for ruling and only to the extent the facts recited in the PLR are
correct and complete. Persons seeking PLRs must comply with the procedures for PLRs found in the
Department’s regulations at 2 Ill. Adm. Code 1200.110. The purpose of a General Information Letter
(“GIL”) is to direct taxpayers to Department regulations or other sources of information regarding the
topic about which they have inquired. A GIL is not a statement of Department policy and is not
binding on the Department. See 2 Ill. Adm. Code 1200.120. You may access our website at
www.tax.illinois.gov to review regulations, letter rulings and other types of information relevant to your
inquiry.
The nature of your inquiry and the information you have provided require that we respond with a GIL.
In your letter you have stated and made inquiry as follows:
We would like to verify if our customer COMPANY1 could use the letter from
COMPANY2 to be exempt from Illinois sales tax. We billed COMPANY1 but the end
user is COMPANY2.
Attached are copies [sic] our invoice and letter COMPANY1 had provided to us.
We appreciate your written advise [sic] in this regard.
DEPARTMENT’S RESPONSE:
For liabilities incurred by sellers of floor coverings, please see 86 Ill. Adm. Code 130.2101entitled
“Sellers of Floor Coverings.”
Sales to exempt organizations (organizations that qualify as exclusively religious, charitable, or
educational) and governmental entities are subject to tax unless the exempt organization or
governmental entity has obtained an active exemption identification number ("E" number) from the
Department. See 86 Ill. Adm. Code 130.2007 and 130.2080. Persons or businesses selling tangible
personal property to these organizations or governmental entities must be provided with an "E"
number for the sales to be tax exempt, unless another exemption can be documented. It is important
to note that only sales of tangible personal property invoiced to the organization or governmental
entity itself are exempt. Sales made to an individual member or client of an exempt organization or
entity are generally subject to tax.
If a person or business is contractually required to purchase tangible personal property for
incorporation into real estate, then that person or business would be acting as a construction
contractor. Construction contractors in Illinois are deemed to be the end users of tangible personal

ST 13-0012-GIL
March 26, 2013
Page 2
property purchased for incorporation into real property and owe Use Tax on those materials. 86 Ill.
Adm. Code 130.2075. However, purchases of tangible personal property by a construction contractor
for incorporation into the real estate owned by an exempt organization or governmental entity that
posses a valid “E” number at the time of sale may be made free of Illinois Retailers’ Occupation Tax
and Use Tax under the provisions of 86 Ill. Adm. Code 130.2075(d).
In claiming the exemption from tax, the construction contractor must provide its supplier with a
certification stating that its purchases are for conversion into real estate under a contract with an
exempt organization or governmental entity, identifying the organization or entity by name and
address and stating on what date the contract was entered into. The construction contractor must
also provide the “E” number issued by the Department to the organization or entity for which the
purchasing contractor is acting. See 86 Ill. Adm. Code 130.2075(d)(4).
You provided us with a copy of a letter from the Department to the charitable organization that
contains the charitable organization’s “E” number. You also provided us with a copy of the invoice
from you to the construction contractor. However, you did not provide us with a copy of a certification
from the contractor stating that the purchase is for conversion into real estate under a contract with an
exempt organization or governmental entity, identifying the organization or entity by name and
address and stating on what date the contract was entered into. Both the “E” number and the
certification must be provided to the supplier by the contractor. See Ill. Adm. Code 130.2075(d)(4).
I hope this information is helpful. If you require additional information, please visit our website at
www.tax.illinois.gov or contact the Department’s Taxpayer Information Division at (217) 782-3336.
Very truly yours,

Richard S. Wolters
Associate Counsel